6 Expert Tips to Ensure your Office Event Runs Smoothly

 

Believe it or not, but planning an office event to perfection is actually the easier bit of the puzzle. Once it’s Showtime, a number of unforeseen circumstances may present you with a compromising situation, and the whole ordeal may end up being a disaster.

So it should be more than just a passing thought that preventive measures must be taken in order to prevent any blushes during the official event. As a highly rated and professional Event Planner in Singapore, below we have listed 6 key points to help ensure that your office event may continue without any major hiccups.

• Establish the objective beforehand: Your attendees should know well ahead of time what’s the point of the conference/party/event so that they may arrive accordingly. If the purpose is strictly business-oriented, then the arrangements can be made accordingly.
  On the flip side, if the ordeal is to mainly have a laid-back night for all the employees, whilst simultaneously promoting a product then you will be forgiven for having an entertainment routine in there somewhere. Basically, the prime objective should be addressed beforehand (preferably within the invitation letter/email)
• Vendors and contacts: IT’s always helpful if you are able to bridge the gap with your vendors and suppliers well ahead of time. Never hesitate to acquire an extra opinion from them, especially if your vendors have had prior experiences with events of such kinds.
  Contact all the concerned parties within the planning spectrum to have a thorough discussion with everyone. That way, you can eliminate miscommunications and extra unwanted items that stretch your budget. Review in detail the terms and conditions that your suppliers and venue manager present you with.
• Choose the right venue: For everyone to have a stress-free night, the venue must be comfortable enough and must hold at least 10% more than the number of expected arrivals. Also, the place must be neutral in the distance for everyone to make a journey.
  The personnel at the venue should have a clear vision of what theme setting is desired. You must provide them with a list of “non-negotiable” items/props and must mutually agree with the final pricing. Based on the nature of your event, the venue must have outdoor facilities and the staff to handle other recreational activities.

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• Manage the event digitally: Not just to avoid boring your guests to death, digitalizing an office event rather also makes for an impressive visual. The technology of today allows the use of telecommunication, holographic visuals, social media sharing, live event telecast, and so much more. So you must not shy away from harnessing the power of digital marketing in order to make sure that the event itself looks like a big deal to the outside world as well.
• The right speakers & influencers: Not only should be able to choose your ideal speakers, but also make appointments well in advance. Major speakers are likely to be busy if you invite them at the last minute.
  Also, once you have laid the complete breakdown of your business to them, it’s still important that you invite them to address the audience at just the right time. Have them talk to people when their attentiveness is at its peak.
• Hire a professional: But most of all, don’t be shy to accept assistance from the professionals. We at MTM Events, for instance, have been offering the most excellent party planning solutions to all our valued clients. For about two decades, we have been at the forefront of all Event Management in Singapore, maintaining and arranging all the aspects of a rocking party on behalf of you. Our full range of event planning includes, but isn’t limited to the management of events such as –

 

• CORPORATE EXHIBITIONS,
• CONFERENCES,
• ROADSHOWS,
• TEAM BUILDING
• GALA DINNERS,
• AWARDS CELEBRATIONS
• PRODUCT LAUNCHES
• THEME DINNER FUNCTIONS
• LIVE CONCERTS
• PRIVATE FUNCTIONS/PARTIES
• WEDDINGS
• And so much more…